Facilities and Policies

Practice Rooms

Who can access practice rooms?

Department of Music practice rooms are available only to the following students:

1. Music majors
2. Non-music majors who are currently enrolled in Symphony Orchestra, Jazz Orchestra, Jazz Combos, Wind Ensemble, Chamber Music, Choir and Opera Workshop. Enrollment verification is required.

We truly regret that practice rooms are not available to the campus community. Unfortunately, the department does not have sufficient facilities to offer this resource to all students on campus. Similarly, our rehearsal rooms, instruments, and technology resources are all restricted to the faculty and students of the Department of Music. Thank you for your understanding.

Practice rooms for non-music majors

• Non-music majors who are currently enrolled in one of the courses noted above can access the practice rooms in the MOB building. (Practice rooms in AITR are restricted to music majors.)
• To request access, email music@uci.edu and indicate the MUS ensemble course in which you are currently enrolled. Please be patient. The staff will reply with further instructions.

Practice rooms for music majors

• Instructions for key/card access for music majors are provided at the start of each fall quarter in Welcome Week orientation sessions. Authorized students must have a key card and room key to enter. If you have questions, email music@uci.edu and indicate that you are a music major, or stop by the department office during its open hours.
• Music majors can access practice rooms in both AITR and MOB.

AITR reservations (for music majors)

Music majors have the option of reserving one AITR practice room for one hour per day, for the duration of the quarter.

• Reservations are not required. This is an option that is available to students who want to ensure practice room use at a regular time.
• This option is only available during Week 1 of Fall, Winter, and Spring quarters. No exceptions.
• Signup sheets are posted outside the Music Office during Week 1; final schedules are posted outside each practice room during Week 2.
• Students who make reservations will have until 10 minutes past the hour to arrive at their practice room. If more than 10 minutes late, the room reverts to available status for any other Music major.

Practice room policies

• Each room is equipped with one music stand. If moving stands, please return them to their "home" room before leaving.
• Food/beverages are prohibited.
• Practice rooms must not be used for private/personal gain (for example, paid lessons).
• Trash should be collected and removed from practice rooms before leaving.
• Students who do not follow policy may lose practice room privileges.

Piano Tuning

Pianos are tuned on a quarterly basis. While we try to schedule tunings on days/times with the least amount of traffic, it's not always possible. If your practice time is interrupted by one of our piano tuners, please pardon the interruption and allow them access.

Room Reservations and Key Checkout

Department rooms, including studios, classrooms and conference rooms, are for the sole use of the Department of Music (including students, faculty & staff). Music students may request room reservations as follows:

• Email music@uci.edu at least two (2) business days in advance with the following details:
  • desired room
  • date(s)
  • times (start & end)
  • any specific requirements (room size, grand piano/upright, etc.)
• Requests are processed on a first-come, first-served basis. Priority is given to instruction and certain department or school events.
• All requests receive a response - either a confirmation or a notice that the room is unavailable. No confirmation = No reservation
• All users must follow all applicable policies, rules & guidelines, including the Department Room Use policy.
• Fee for lost keys: $100 per key

Department reservation keys must be returned promptly after use.

Department Instruments

General Policy

Instruments owned by the Department of Music are for use by department ensembles only. They are not available for loan, except as outlined below.

Auditions

Instruments are not loaned for auditions. Any person auditioning for Music – whether for admission to Music as a major, or participation in an ensemble – must bring their own instrument.

Campus Community

Instruments are not available to the campus community. They are reserved strictly for use by the Department of Music and its ensembles. No exceptions.

Music Students

• Music students may request special permission to borrow instruments only if extenuating circumstances apply and only if the use is related to academic curricular activities.
• Music students only (enrollment verification required).
• Approval of the Department Chair required. Approval is considered on a case by case basis and is not guaranteed.
• For more information, email music@uci.edu.

Request Procedure

1. Music student emails music@uci.edu for instrument use request. Please include reason, and date(s) and times) of instrument use.
2. Request will be reviewed and forwarded to Music Department Chair to approve or disapprove request (est. decision time: 1-2 weeks).
3. Department will reach out to Music student with decision.

Prepared Piano Policy

Policy for Piano Performance Extended Techniques

The form linked above is a guide for guest artists, faculty, and students who plan programs using extended techniques on piano. It is based on the guide prepared by members of the College and University Technicians Committee of the Piano Technicians Guild, in consultation with various pianists and composers. Please read the document, print, sign, and return it to:

Alex Golden, Associate Production Manager, Music
Email: goldena1@uci.edu
CTSA Claire Trevor School of the Arts, Department of Music
University of California, Irvine
Irvine, CA 92697

As detailed on the form, please note that if you plan to prepare the piano or use extended techniques, you must send your complete repertoire list and plans for preparing the piano to both Sue Babcock, Piano Technician, sebabcock@icloud.com, and Alex Golden, CTSA Associate Production Manager, goldena1@uci.edu, at least three weeks in advance of your performance.