VRC
POLICY
The primary function of the VRC is to support teaching activities by supplying
slides to faculty offering regularly scheduled courses in the Arts and
Humanities. The archive is such a critical teaching resource, that patronage
is somewhat limited to insure that it does not interfere with the teaching
program. Students are provided with access to the VRC, if they are required
to give slide presentations in class.
All
users must fill out a registration form before borrowing slides. Forms
are available at the front desk in the collection.
A
Visual Resources Access Fee is required for faculty outside of the Schools
of the Arts and Humanities as well as for university affiliated community
patrons.
FACULTY
POLICY
1) The VRC is a teaching resource intended primarily for the use of UCI
faculty in Art History, Studio Art, and other departments within the School
of the Humanities and the School of the Arts. Limited use of the facility
is available to faculty and staff from other departments on the UCI campus
and to community patrons by applying for a Visual Resources Access Subscription
(see below).
2) Student usage is limited to graduate students, teaching assistants, and undergraduate students enrolled in classes requiring slide presentations or image study assignments that have been pre-arranged with the curatorial staff (see Student Policy below).
3) To access the VRC, patrons must currently be teaching on the campus; the slides are intended for instruction at UCI. Use of slides off campus is restricted and prior consultation with the curatorial staff is a necessity. Permission can only be granted if slide usage is non-profit and educational.
4) Removal of slides must not interfere with the Arts and Humanities teaching programs. To ensure this a maximum of 100 slides per user is allowed.
5) Slides should be removed from the VRC for the time of the lecture only or must be returned within 24 hours. Users may pull slides in advance and leave them on reserve in the VRC until the actual lecture time. If the hours of instruction go beyond the VRC hours of operation, the slides should be kept in locked faculty offices for retrieval if need be and returned the next day. Please do not remove slides from the campus without consulting the curatorial staff.
6) Photographic services are offered to faculty, staff, and students on a limited basis when services are being constrained by budgetary considerations and staffing limitations. The Art History department, followed by Studio Art, is given priority. Photographic services for students must be directly related to classroom presentations in seminars and useful additions to the archive as determined by the faculty and curatorial staff.
7) Faculty should
bring books or photographs into the VRC for slide making two to three
weeks in advance. Each book requires a slide photography request form.
Slides produced by the means of copy photography and slide duplication
must conform to copyright law and contribute to the growth of the Visual
Resources Collection. Photographic services are not intended to supplement
personal slide collections.
1.) Student usage is limited to graduate students, teaching assistants, and undergraduate students enrolled in courses requiring classroom slide presentations or the study of visual resources. Usage is restricted because the VRC is a critical teaching resource intended primarily for faculty use.
2.) A Visual Study Lab is available in the Visual Resources Collection for individual and group study of slides, video, and digital images. Curatorial notification is required in advance to ensure facility availability. Contact by telephone, e-mail, or in-person is appreciated in which a list of students needing to use the archive is provided or other arrangements are made.
3.) Faculty permission is required for student use of the facility. Faculty members should notify the curatorial staff if students are going to be sent to the VRC for slides or other image viewing. Either a list of students should be provided or faculty should schedule students for a group orientation. Please communicate your students’ slide needs and schedule group orientations in advance.
4.) Teaching assistants will be restricted to an 80-slide maximum per lecture. Graduate and undergraduate students in courses requiring slide presentations will be restricted to a 40-slide maximum.
5.) Slides should be removed from the VRC for the duration of the class only. Slides can be pulled in advance and put on reserve in the VRC until the course commences. If the hours of instruction go beyond the VRC hours of operation, the slides should be returned the next morning.
6.) Photographic services are available to students if the required slides are not readily available in the archive and if they will be useful additions to the collection as determined by the faculty and curatorial staff. Students must bring books or photographs into the VRC for slide making two to three weeks in advance and complete a slide photography request form. Students are restricted to a maximum of 20 new slides and all slides will be added to the archive.
7.) All other undergraduate students should utilize resources in the campus libraries to research and choose images. Browsing of the slide archive is not allowed.
The presentation
of proper documentation in a completed “UCI Visual Resources Collection
Registration Form” (available at the Visual Resources Collection
circulation desk) is required before privileges will be granted (it is
the responsibility of the patron to notify the Visual Resources Collection
staff of any change of address). By signing the registration form, the
individual agrees to comply with all Visual Resources Collection regulations
and to assume responsibility for all materials loaned. The registration
procedure must be repeated annually to renew Visual Resources Collection
privileges and renewal is not permitted if there are outstanding fines,
bills for replacement, or any abuse of regulations.
Patrons are accountable
for all materials checked-out in their name. It is the patron's responsibility
to:
1. understand and abide by Visual Resources Collection policy as explained
at orientation;
2. return slides on or before the time they are due (24
hour maximum);
3. return recalled materials immediately;
4. exercise care in handling slides and using Visual Resources Collection
equipment;
5. abide by the copyright law of the United States (Title 17, US Code).
Patrons who persistently abuse regulations may have their privileges revoked.
Lost or damaged slides must be reported immediately to the curatorial staff of the Visual Resources Collection. The borrower will be held responsible for negligent damage or lost slides by paying for repair or replacement. The fines that will be assessed are:
$5.00 per slide for damaged materials and
$10.00 per slide for lost, missing, or irreparably damaged materials.
In addition, a $10.00 flat fee will be charged for overdue slides because the twenty-four hour grace period is so critical to keeping slides in circulation and available when needed. Slides should only be removed from the Visual Resources Collection for the time of the lecture. Patrons may pull slides in advance and leave them on reserve in the Visual Resources Collection until the actual lecture time.
Fines may be paid by check, cash, or financial journal at the Visual Resources Collection circulation desk. Since the Schools of the Arts and Humanities have assumed fiscal responsibility for the slide collection, patrons within these Schools will not be charged fines unless slides checked-out in their name are missing in the annual Summer inventory (considered lost) or damaged due to negligence.
UCI
VISUAL RESOURCES COLLECTION ACCESS SUBSCRIPTION
Faculty
outside of the School of the Arts and the School of Humanities
along with approved community patrons may apply to the curatorial staff
for Visual Resources Collection borrowing privileges. To gain access to
the slide collection and support the costs imposed by orientation, reference
assistance, circulation control, record keeping, and slide filing, it
is necessary for patrons to pay an annual Visual Resources Access Subscription.
The fee schedule is as follows:
Patrons borrowing 100 slides or less per year = $50.00;
Patrons borrowing 500 slides or less per year = $125.00;
Patrons may request the privilege of borrowing more than 500 slides per year, but must negotiate an appropriate fee with the curatorial staff.
Access
subscriptions may be paid by check, cash, or financial journal at the
Visual Resources Collection circulation desk. Since the Schools of the
Arts and Humanities have assumed fiscal responsibility for the Visual
Resources Collection, access fees will not be charged to their faculty
members (with the exception of Summer Session patrons).
