Undergraduates - Policies & Rules

Student Affairs

Policies & Rules: Nothing is Automatic!

Only YOU, the student, are responsible for how and what you are registered for each quarter - check your registration carefully and add/drop/grade change classes by the appropriate deadlines. Every School maintains different add/drop/grade change policies for each of their courses and it is YOUR responsibility to know what those relevant deadlines are by checking the comment section above course listings in the WebSOC. Be sure to know the University’s, School’s, and Instructor’s policies for all courses for which you enroll. You have access to your quarterly study list and UCI transcript at all times through StudentAccess. Always use StudentAccess during open enrollment before classes begin to check for any changes to your schedule.

You are also responsible for checking your transcript each quarter. We can not say this often enough! You can pick up a student copy of your transcript from the Registrar’s Office or access your record through StudentAccess on the Web. If there is an error on the transcript, it may be corrected, but there are time limitations. Be aware of all deadlines by checking the Academic and Administrative Calendar on the Registrar’s website.

NOTHING IS AUTOMATIC AT UCI - You must initiate all adds, drops, and grade changes to your class schedule or transcript. YOU - not your faculty or academic counselors - are responsible for ensuring that your academic record is correct. Most of the necessary forms are available in the Arts Student Affairs Office, MAB 101. You should be familiar with some of the important University and School of the Arts policies and information regarding student academic records.

Registration / Paying Fees

USE THE WEB TO REGISTER: Login to WebReg (http://www.reg.uci.edu/registrar/soc/webreg.html) for your enrollment window. Since enrollment windows are open for only 48 hours, you should enroll in classes as soon as your window opens. Once your enrollment window closes, you may make changes to your schedule during "off" enrollment hours, 7:00pm-7:00am. ALWAYS check your course schedule before classes begin as your classes may have been moved, canceled, etc.

Be sure to pay fees before the fee deadline (listed in the Fees Section at www.reg.uci.edu). Check your ZOTBILL online for your account balance before the beginning of every quarter. Failure to pay fees by the deadline will result in your being dropped from ALL registered classes.

LAB FEES: Some Arts classes may require students to pay a lab fee. Please be advised that lab fees are charged to a student's ZotBill account at the end of Week 2 and are NOT included with the general registration fees. Failure to pay lab fees on time will result in late fees and restrictions to campus services.

Add/Drop Process and Deadlines

**THE DEADLINE TO DROP CLASSES AND MAKE CHANGES TO COURSE GRADING OPTIONS IS THE FRIDAY OF WEEK 2; THE DEADLINE TO ADD CLASSES IS THE FRIDAY OF WEEK 3.** Please note that add/drop deadlines may vary by course; please check the comments section on WebSOC for more information.

Students may make changes to their current quarter study list via WebReg during the open enrollment period. For courses that are "B" (Authorization code required) restricted, students are responsible for contacting the instructor of the course to get the 4-digit authorization code to add/drop an Arts class.

Add/Drop/Grade Change Fees

There is a $3 fee for all add/drop/grade change transactions beginning the fourth week of instruction.

SAVE ALL RECEIPTS! They are needed as proof of your transactions should an error appear on your transcript. Be sure to read the transaction record for accuracy before you leave the Registrar’s window. Keep the record until you see the change reflected on your transcript at the end of the quarter.

Petitions after the Add/Drop/Grade Change Deadline

Students who need to add, drop, or change the grading option for courses after the open enrollment period must activate a petition via StudentAccess. Petitions will be reviewed carefully and will only be approved for extenuating circumstances. Students may be asked to provide additional information and documentation. Please note that drops approved after week 6 will result in a "W" (Withdrawl) notation on your transcript. It is your responsiblity to know the add/drop deadlines for your classes; if the instructor’s policy allots LESS time, you must adhere to the instructor’s policy.

Grade Options

The deadline to change the grading option for any course is the end of Week 2. Arts majors MAY NOT take any course for their major Pass/Not Pass (P/NP) unless the course is only taught P/NP (such as Drama 101).

Incomplete Grades

It is your responsibility to request/negotiate an Incomplete with the instructor of the course. Some instructors or departments require the request in writing including the reason for the request as well as how and when you plan to complete the course. For currently enrolled students, the maximum time limit for making up an "I" is three quarters of enrollment. The instructor may require an earlier deadline. You must clear the "I" (Incomplete) after the work is made up by initiating a Change of Grade Report (also called an Academic Record Change Request) through the Arts Student Affairs office, 101 MAB. An "I" (Incomplete) grade will automatically turn into an "F" or "NP" within one year of the Incomplete being assigned, or at graduation (whichever comes first).

NR (No Report) Grades

An "NR" (No Report) on your transcript will automatically become an "F" the quarter after the quarter you recieve the NR, or at graduation (whichever comes first). If you receive an "NR", check with the instructor as to the reason why and then come to the Arts Student Affairs Office, 101 MAB, for information about your options. DO NOT WAIT UNTIL THE TENTH WEEK TO AMEND YOUR NR - there are no exceptions once the "NR" has changed to an "F". Avoid "NR" notations by registering properly and by completing all required course work.

Pass / Not Pass

Classes that fulfill degree requirements for your major may not be taken Pass/Not Pass (P/NP) unless otherwise indicated in the catalogue or if the classes are only graded P/NP. Students are permitted to take General Education or non-major elective classes P/NP. A student in good standing may take up to 4 units of P/NP each quarter. Read the section on Grades in the UCI General Catalogue.

Repeating Classes

NO undergraduate course may be repeated for credit, unless you have received a grade of NP, C- or below, or, if the course is listed as repeatable in the UCI General Catalogue. Make sure to read the section on grades in the UCI General Catalog.

Taking Courses at Another College/University

Students wishing to take course work at other colleges or universities should always consult with an academic counselor BEFORE registering at the other institution. Once you have enrolled at UCI, you may not take courses at any other college to satisfy UC Entry Level Writing or any of the lower or upper-division writing requirements. You can also access the articulation information between UCI and California community colleges on the web at http://www.assist.org/web-assist/welcome.html.

UC Analytical Writing Placement Examination and Lower-Division Writing

The UC Analytical Writing Placement Examination (formerly known as the Subject A Examination) requirement must be satisfied by the beginning of your fourth quarter of enrollment at UCI to avoid disqualification. Students required to take Academic English must complete the requirement before Writing 39A (Fundamentals of Composition) or Writing 39APlus (either course satisfies the UC Entry Level Writing requirement). You must start taking these classes your first quarter and each quarter after until you are qualified for Writing 39A.

We recommend that students complete their lower-division writing requirement as soon as possible. You must complete two lower-division writing courses by the beginning of your seventh quarter of enrollment at UCI. Failure to do so may lead to academic probation.

Graduation

GRADUATION is not automatic. You need to file an Application for Graduation at least two quarters prior to the quarter you wish to graduate. Applications will be accepted after that time, but students who apply late may not be considered for honors, included in the commencement program, etc. Once an application is filed, you will be notified to check your degree status via UCI email. Please read it carefully and direct any questions or concerns to an academic counselor. (Students are always subject to the requirements listed in the UCI General Catalogue.)